Vendor Information
Invoice Processing... so that we can ensure in time handling and payment
As of 01-April-2026 comdivision globally moves towards an automated processing of inbound invoices.
Whilst this transition is ongoing priority in processing is given to all suppliers who adjust to the new process.
Moving forward we will require all invoices to be sent in PDF format towards the appropriate invoice inbox for each company: Where appropriate (i.e. in Germany) we require special formats depending on your company setup.
One email can contain multiple invoices, however each attachment will be treated as one transaction document. Please notice that any information other than attachments is NOT processed.
| Company | Notes | |
| comdivision consulting GmbH | invoice-inbox-cdc@comdivision.com | Invoices must be in XML or PDF format. German invoices must comply with the XRechnung or Zugpferd format to be processed in time. Other european invoices have to comply with EU must compy with EN-16931. |
| comdivision Alps GmbH | Please reach out to accounting-help@comdivision.com for the moment. | |
| comdivision North America Inc. | invoice-inbox-cdna@comdivision.com | PDF Format only accepted. |
| comdivision Middle East IT Consultants LLC | invoice-inbox-cdme@comdivision.com | PDF Format only accepted - Ensure to include VAT information. |
Please ensure that each each invoice references the complete PO Number in the correct format / field in style: PO-CDC-9999999 (wheras CDC represents the company code).
XML Invoice format specific information:
| Field | Usual XML parameter (if it differs please check in) | Note |
| PO Number | /SupplyChainTradeTransaction/ApplicableHeaderTradeAgreement/BuyerReference | Needs to be provided as referenced from us. For example: PO-CDC-1004601 |
| Invoice Number | /ExchangedDocument/ID | Ensure you only have ONE invoice number in your XML file. |
| Invoice Date | /ExchangedDocument/IssueDateTime/DateTimeString | |
| Due Date | /SupplyChainTradeTransaction/ApplicableHeaderTradeSettlement/SpecifiedTradePaymentTerms/DueDateDateTime | |
| Posting / Service Date | IF it differs from the Invoice Date, ensure you use a seperate field for this! |
Document validations:
Please ensure that Bank information on the document is valid and matching the recipients account. Otherwise transfer might fail.
Please ensure that any Tax/VAT Number matches registration as in some countries we can not issue payments if this is not linked correctly.
For Purchase Orders with multiple line items the invoice needs to represent the same line item, quantities and amounts to ensure an automated processing.
Invoices requiring manual handling might delay payments, this includes invoices not including PO numbers, or not replicating line information from POs.
In case of any questions on this process reach out to accounting-help@comdivision.com
